August 29, 2017 Special City Council Minutes
8:00 A.M.
A special meeting of the City Council of the City of International Falls, Minnesota was held in the Council Chambers of the Municipal Building on the 29th day of August, 2017 at the hour of 8:00 A.M.
MEMBERS PRESENT: Councilors Droba, Pearson, Jaksa and Mayor Anderson
MEMBERS ABSENT: Councilor Briggs
OTHERS PRESENT: Brad Ettestad, Betty Bergstrom, Adam Mannausau and Ken Anderson
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APPROVED acquisition of mobile and portable radios from Motorola Solutions, Inc. through DSC Communications for $181,468.86 and the Equipment Lease Proposal from Border State Bank for use by the Fire/Rescue/EMS, Administration, and/or Public Works Departments |
Mayor Anderson recognized Ken Anderson to discuss the proposal. Ken Anderson reviewed the packet materials and indicated the identified departments would be purchasing Motorola mobile and portable radios through DSC Communications in Duluth at prices below the state bid prices. The work will include programming the new radios and pricing includes a trade-in discount for existing radios. DSC Communications will be converting some existing APX 7500 mobiles for use as base radios at the Water Dept. and Street Dept. and one for the Street/Water Commissioner pick-up, and one for the Building Official/Zoning Administrator vehicle. The costs will be prorated to the respective departments.
City Administrator Anderson explained two lease proposals were received to finance the acquisition: one from Motorola Credit Corporation and one from Border State Bank. He indicated that both leases will include a non-appropriation clause for the term of the five-year lease. In discussion, Chief Mannausau outlined the use and condition of the proposed and existing radios. Other options discussed included an outright purchase using reserve for capital outlay funds or an interfund loan.
MOTION by Councilor Jaksa to approve the proposal to acquire mobile and portable radios from Motorola Solutions, Inc. through DSC Communications for $181,468.86. Motion seconded by Councilor Pearson and carried unanimously.
MOTION by Councilor Jaksa to approve the lower cost Equipment Lease Proposal from Border State Bank, including costs for a legal opinion verifying the tax-exempt status of the lease and payment of closing costs (waived by Bank). Motion seconded by Councilor Pearson and carried unanimously. |
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ADJOURNMENT |
Mayor Anderson adjourned the meeting at 8:34 A.M. |
Robert W. Anderson, Mayor
ATTEST:
Kenneth R. Anderson, City Administrator
