June 18, 2018 City Council Minutes
4:30 P.M.
A regular meeting of the City Council of the City of International Falls, Minnesota was held in the Council Chambers of the Municipal Building on the 18th day of June, 2018 at the hour of 4:30 P.M.
MEMBERS PRESENT: Councilors Droba, Jaksa, Pearson, and Mayor Anderson.
MEMBERS ABSENT: Councilor Briggs
| APPROVED agenda with additions | MOTION by Councilor Pearson to approve the agenda with the following additions:
Motion seconded by Councilor Jaksa and carried unanimously. |
| APPROVED minutes of the June 4, 2018 regular City Council meeting | MOTION by Councilor Jaksa to approve minutes of the regular City Council meeting of June 4, 2018. Motion seconded by Councilor Pearson and carried unanimously. |
| ADOPTED Resolution No. 27-18 approving transfers, payment of claims, and accounts payable | MOTION by Councilor Droba to adopt Resolution No. 27-18 approving transfers, payment of claims and accounts payable for the second monthly City Council meeting. Motion seconded by Councilor Jaksa and carried unanimously. |
CLAIMS
| All Season Equipment Inc | Stihl MS661 /Stihl TS 420 |
3,148.75 |
63734 |
| AmeriPride Services | Cleaning Service |
981.31 |
63735 |
| Andrew Holler | Misc Lawn Cleanup |
1,862.00 |
63736 |
| Anton Oveson | Water Account Deposit Refund |
20.00 |
63737 |
| Bemidji Welders Supply Inc | Lease Renewal-Garage |
128.00 |
63738 |
| Border Boxes | Shipping-St Garage/Wtr Plant |
112.75 |
63739 |
| Bound Tree Medical LLC | Ambulance Supplies |
1,437.00 |
63740 |
| Bowman Asphalt Products Inc | 9th Ave MSA- #1/15th St MSA-Final |
291,662.06 |
63741 |
| Bowman Construction Co | Washed Sand |
940.00 |
63742 |
| Cenex Voyageur Fleet | Gas-Grnds/Police/Str/Amb/Wtr Plant |
3,735.97 |
63743 |
| City of Int’l Falls-Fund 101 | Water Adm Expenses |
9,951.67 |
63744 |
| City of Int’l Falls-Fund 401 | Water Funds Transfer |
62,500.00 |
63745 |
| City of Int’l Falls-Fund 403 | Water Funds Transfer |
25,760.42 |
63746 |
| City of Ranier | Water – City Beach |
62.16 |
63747 |
| Commercial Refrigeration Sys | Kerry Park Arena |
315.00 |
63748 |
| Community Design Group | Intl Falls Comprehensive Plan |
932.00 |
63749 |
| Core & Main | Meters-Water Dept |
2,009.48 |
63750 |
| Crandall’s Septic Pumping | City Parks |
440.00 |
63751 |
| David Rousseau | Water Account Deposit Refund |
20.00 |
63752 |
| Dawn Loney | Water Account Deposit Refund |
20.00 |
63753 |
| Diamond Blade Warehouse | Supplies-Street |
844.24 |
63754 |
| Display Sales | US Flags |
1,070.00 |
63755 |
| Don Hull | Water Account Deposit Refund |
20.00 |
63756 |
| Don Podpeskar | Water Account Deposit Refund |
20.00 |
63757 |
| Donald Cole | Ambulance Overpayment Refund |
153.51 |
63758 |
| DSC Communications | VHS Radio System Repairs |
11,266.67 |
63759 |
| Edward Peterson | Water Account Deposit Refund |
20.00 |
63760 |
| Elizabeth White | Water Account Deposit Refund |
20.00 |
63761 |
| Emergency Apparatus Maint Inc | Parts-Rural Truck 1 |
737.98 |
63762 |
| Essentia Health | Oxygen |
117.80 |
63763 |
| Expert T Billing | Ambulance Transports |
3,159.00 |
63764 |
| Fairview Health Services | Fire Fit Tests/Physicals |
9,044.70 |
63765 |
| Falls Lumber Company | PI-9th Ave Build Maint Str Gar |
301.60 |
63766 |
| Forestland Sales & Service | Mower- Wtr Plnt/Gas – Pol/Amb/Wtr |
8,890.83 |
63767 |
| Friend’s Garbage Service LLC | Monthly Garbage Service |
1,770.21 |
63768 |
| Frontier | Monthly Telephone Service |
2,424.46 |
63769 |
| Galls, An Aramark Co., LLC | Sears/Tveit/Mortenson/J Mastin |
857.76 |
63770 |
| Gary Skallman | Safety Boot Allowance |
100.00 |
63771 |
| Gopher State One-Call | Monthly Billing |
243.00 |
63772 |
| Grand Forks Fire Equip LLC | Clothing-Ambulance |
204.92 |
63773 |
| Graybar | Smokey Bear Park/Elec Supplies |
1,203.00 |
63774 |
| Greentech Manufacturing Inc | Maint & Repair- Water Dept |
245.00 |
63775 |
| Gulbranson Excavating Co | 11th St & Highway Lane |
3,890.12 |
63776 |
| Hawkins Inc | Chemicals/Supplies |
3,960.51 |
63777 |
| IF Recreation Commission | 2nd Half 2018 |
40,555.80 |
63778 |
| Innovative Office Solutions LLC | Supplies-Eng/Admin/Bldg Official |
2,120.01 |
63779 |
| Intellipay Inc | Monthly Fees |
95.15 |
63780 |
| Jane Brown | Water Account Deposit Refund |
20.00 |
63781 |
| Jason Sjoblom | Boot Allowance |
99.99 |
63782 |
| Jeremy Magnuson | Water Account Deposit Refund |
20.00 |
63783 |
| Jerry Selander | Refund Credit Balance-UB |
35.00 |
63784 |
| Jerry Weisz Jr. | Water Account Deposit Refund |
20.00 |
63785 |
| John & Marleen Frank | Water Account Deposit Refund |
20.00 |
63786 |
| K & K Meyers Inc | Bldg Maint & Supplies-GGB/Street |
54.55 |
63787 |
| Kantor Electric Inc | Bldg Maint-Library |
176.00 |
63788 |
| K-Mart #9689 | Office Supplies-Ambulance |
89.25 |
63789 |
| Koerter’s Amoco | Gas-Street/Water/Street Light |
2,206.17 |
63790 |
| Lawson Products Inc | Batteries/Supplies |
502.54 |
63791 |
| Mannco Trucking Inc | Parts-Fire/Street |
202.11 |
63792 |
| Medica | Ambulance Overpayment Refund |
257.70 |
63793 |
| MedicareBlue RX | Health Insurance Premiums |
1,704.00 |
63794 |
| Melanie Clarity | Sewing-Butts |
32.00 |
63795 |
| Menards International Falls | Gar/Wtr/Tools/Fire/Amb/Smokey Bear |
1,804.65 |
63796 |
| Michael Musich | Police Benefit |
150.00 |
63797 |
| Mike Nehmzow | Water Account Deposit Refund |
20.00 |
63798 |
| Minnesota Energy Resources | Utilities |
1,543.98 |
63799 |
| Minnesota Industries | Safe Equip-Maint-Wtr/Str/Sewer/VNP |
645.31 |
63800 |
| Minnesota Power | Remove Opt 2 St Light-1620 |
50.00 |
63801 |
| Miranda Sears | Travel Expense |
54.50 |
63802 |
| MN Dept of Labor & Industry | Elevator Id #01884 |
100.00 |
63803 |
| Most Dependable Fountains Inc | City Beach Fountain Shower |
377.00 |
63804 |
| Mrs. Milburne Shrumm | Water Account Deposit Refund |
12.00 |
63805 |
| Municipal Code Corporation | Ordinance Update on Website |
406.00 |
63806 |
| MWOA | Wastewater Conference |
250.00 |
63807 |
| N Kooch Area Sanitary District | Effluent Treatment |
20,614.78 |
63808 |
| NAPA Falls Supply | Parts/Tools/Supplies |
190.64 |
63809 |
| Northern Lumber & Hardware | Supplies/Tools |
3,446.78 |
63810 |
| O’Reilly Automotive Inc | Unit 032/710/123/950 Parts-Str/P&R |
1,119.96 |
63811 |
| Pavel Zastavskiy | Water Account Deposit Refund |
20.00 |
63812 |
| Physio-Control Inc | Ambulance Supplies |
192.10 |
63813 |
| Pitney Bowes | Qtrly Lease-Inserting&Mailing System |
691.14 |
63814 |
| Pitney Bowes Reserve Acct | Reserve Account Postage |
1,500.00 |
63815 |
| Praxair Distribution Inc | Oxygen |
344.60 |
63816 |
| R G Ringwelski | Water Account Deposit Refund |
20.00 |
63817 |
| Railroad Mgmt Co III, Inc | License Fees-Sewer Pipeline Xing |
214.01 |
63818 |
| Rainy Lake Designs | Landscaping |
5,144.96 |
63819 |
| Rainy Lake Medical Center | Medical Supplies |
1,001.04 |
63820 |
| Rainy Lake Oil | Grease – Water Plant |
95.00 |
63821 |
| Randy’s Tire & Auto Repair LLC | Gas – Police/Street |
246.64 |
63822 |
| Range Paper Corp | 3.5 Gal Receptacles/Supplies Grounds |
3,440.09 |
63823 |
| Rose Morin | Ambulance Overpayment Refund |
50.00 |
63824 |
| Sammy Butts | Ambulance Training Expense |
44.83 |
63825 |
| Sjoblom Landscape & Nursery | Mens Garden Club/Cty Beach/Planters |
1,331.25 |
63826 |
| Small Town Tech | Yrly Fire Alm VNP Hdqtrs/Maint |
540.00 |
63827 |
| Streicher’s Inc | Clothing-Offerdahl/Lessard/M Kostiuk |
478.91 |
63828 |
| Terry Christie | Police Benefit |
150.00 |
63829 |
| The Outdoorsman’s Headquarters | Training Ammo |
47.98 |
63830 |
| UHL Company Inc | Bldg Maint-VNP |
6,131.75 |
63831 |
| United Rentals Inc | Rental-Street |
1,788.08 |
63832 |
| US Postal Service | PO Box #831 Fee |
214.00 |
63833 |
| Verizon Wireless | Monthly Cellular Service |
824.32 |
63834 |
| Viking Electric Supply Inc | Smokey Bear Park/Scheela Field |
2,922.43 |
63835 |
| Virginia Batchelder | Water Account Deposit Refund |
20.00 |
63836 |
| Wherley Motors Inc | 2017 Ford Explorer-Police |
236.00 |
63837 |
| Willi Kostiuk | Police Benefit |
150.00 |
63838 |
| WMG Lyfjaberg LLC | Medical Director |
300.00 |
63839 |
| Xerox Corporation | Mthly Chgs-Fire/Water Plant/St/Adm |
1,702.46 |
63840 |
| Zach Scofield | Cat Team/Hazmat Travel Expense |
292.48 |
63841 |
| The following checks were issued under blanket authorization: | |||
| AFLAC | Supplemental Insurance |
232.65 |
99801 |
| AllState – American Heritage | Supplemental Insurance |
9.64 |
99802 |
| Bremer Bank NA | Federal Withholding |
34,896.35 |
99803 |
| I.U.O.E. Local Central Pension Fund | Retirement |
2,519.91 |
99804 |
| City of Int’l Falls | HRA Police/Fire |
572.00 |
99805 |
| City of Int’l Falls | 49ers Health Insurance |
2,018.00 |
99806 |
| Grant DeBenedet, Sec/Treas | C.O.P.S. |
120.00 |
99807 |
| IAMAW District W33 | Union Dues |
1,485.00 |
99808 |
| Intl Falls Ambulance Service | Dues |
140.00 |
99809 |
| Int’l Operating Engineers 49ers | Union Dues |
862.50 |
99810 |
| MN Benefits Association | Suppl Life Insurance |
25.43 |
99811 |
| MN Child Support Pmt Center | Wage Assignment |
438.84 |
99812 |
| MN Department of Revenue | State Withholding |
7,174.79 |
99813 |
| Empower Retirement | Deferred Comp |
6,542.00 |
99814 |
| NCPERS Minnesota | Suppl PERA Life Insurance |
48.00 |
99815 |
| North Kooch Area Sanitary District | Health Insurance Premiums |
50.00 |
99816 |
| PERA | Retirement |
27,428.31 |
99817 |
| AUDIENCE | None. |
| PUBLIC HEARING | None. |
| OPENING BIDS | None. |
| OLD BUSINESS | |
| REMOVED from Table and APPROVED Minnesota State Colleges and Universities Memorandum of Agreement between the Mesabi Range College and the International Falls Ambulance Service |
MOTION by Councilor Droba to remove from the table the Minnesota State Colleges and Universities Memorandum of Agreement between the Mesabi Range College and the International Falls Ambulance Service. Motion seconded by Councilor Jaksa and carried unanimously.
The City Attorney commented that the comprehensive liability insurance language on page 5 changed as we requested, but the limits of $2,000,000 each claim and $3,000,000 aggregate should be changed to our required maximums of $500,000 and $1,500,000, respectively. MOTION by Councilor Droba to approve the revised Minnesota State Colleges and Universities Memorandum of Agreement between the Mesabi Range College and the International Falls Ambulance Service with changes as recommended by the City Attorney and authorize signatures. Motion seconded by Councilor Jaksa and carried unanimously. |
| REMOVED from Table and APPROVED amendment to the Donation Agreement with the Donahue Trust to accept a $5,000 donation for costs to construct a parking lot, modify the walking trail designation, and approve the proposed Memorial |
MOTION by Councilor Droba to remove from the table the amendment to the Donation Agreement with the Donahue Trust to accept a $5,000 donation for costs to construct a parking lot, modify the walking trail designation, and approve the proposed Memorial. Motion seconded by Councilor Jaksa. Motion passed 3-1 with Councilors Droba, Jaksa, and Pearson voting “yea,” and Mayor Anderson voting “nay.”
MOTION by Councilor Droba to approve the amendment to the Donation Agreement with the Donahue Trust to accept a $5,000 donation for costs to construct a parking lot, modify the walking trail designation, and approve the proposed Memorial. Motion seconded by Councilor Jaksa. Motion passed 3-1 with Councilors Droba, Jaksa, and Pearson voting “yea,” and Mayor Anderson voting “nay.” |
| APPROVED Consent Agenda as presented | MOTION by Councilor Jaksa to approve the Consent Agenda as presented:
Motion seconded by Councilor Pearson and carried unanimously. |
| NEW BUSINESS: | |
| ADOPTED Resolution No. 28-18, application for Exempt Permit for the Ranier Recreation Club, to conduct tipboard games | MOTION by Councilor Pearson to adopt Resolution No. 28-18 approving application for Exempt Permit for the Ranier Recreation Club, to conduct tipboard games on Wednesday, July 25, 2018 at the Elks Lodge, 215 Third Street, International Falls, MN 56649. Motion seconded by Councilor Jaksa and carried unanimously. |
| ADOPTED Resolution No. 29-18, application for Exempt Permit for the Ranier Recreation Club, to conduct a raffle | MOTION by Councilor Droba to adopt Resolution No. 29-18 approving application for Exempt Permit for the Ranier Recreation Club, to conduct a raffle with the drawing to be held on Friday, August 17, 2018 at the Elks Lodge, 215 Third Street, International Falls, MN 56649. Motion seconded by Councilor Jaksa and carried unanimously. |
| APPROVED contract for professional consulting services with Michael T. Metro to analyze Fire/Rescue/EMS service operations for Phase One | MOTION by Councilor Jaksa to approve the Fire Chief’s and Human Resources Committee request to contract for professional consulting services with Michael T. Metro to analyze Fire/Rescue/EMS service operations for a Phase One fee not to exceed $2,250 and authorize signatures. Motion seconded by Councilor Droba. Chief Mannausau spoke about how the International Falls Ambulance Service has several key areas of concern including geography, staffing, and Medicare revenue, among others, and is looking to identify all key areas of concern and find appropriate solutions. Motion carried unanimously. |
| AUTHORIZED the hire of Emergency Medical Technicians (EMTs) to the Fire/Rescue/EMS Department | MOTION by Councilor Droba to authorize the hire of the following Emergency Medical Technicians (EMTs) to the Fire/Rescue/EMS Department:
Motion seconded by Councilor Pearson and carried unanimously. |
| APPROVED sending letter to North Koochiching Area Sanitary District regarding the City’s position on ownership of the wastewater conveyance system | MOTION by Councilor Droba to approve sending the letter to North Koochiching Area Sanitary District regarding the City’s position on ownership of the wastewater conveyance system as recommended by David R. Oberstar, legal counsel to the North Koochiching Area Sanitary District. Motion seconded by Councilor Jaksa. Discussion ensued on the specifics of the letter and the legalities of who owns the various parts of the wastewater conveyance system. Motion carried unanimously. |
| ADOPTED Resolution No. 30-18 approving increase to $110.00 maximum in annual reimbursement policy for required safety boots for Local # 49 Public Works Dept. employees | MOTION by Councilor Pearson to adopt Resolution No. 30-18 approving an increase of $10.00 to set a $110 maximum in annual reimbursement policy for required safety boots for Local # 49 Public Works Dept. employees. Motion seconded by Councilor Jaksa and carried unanimously. |
| APPROVED Rental Service Agreement for two year term with AmeriPride Linen and Uniform Services | MOTION by Councilor Droba to approve a Rental Service Agreement for a five year term with AmeriPride Linen and Uniform Services for Municipal Building and other facility floor mats. Motion seconded by Councilor Pearson. Councilor Jaksa questioned the term of five years and City Administrator Anderson explained that there were two changes that needed to be made to the agreement including reducing the term from five years to two years and the base increases from 6 percent to 3 percent maximum. MOTION by Councilor Jaksa to approve the Rental Service with AmeriPride Linen and Uniform Services for Municipal Building and other facility floor mats, with the recommended changes and to authorize signatures. Motion seconded by Councilor Droba and carried unanimously. |
| APPROVED sending Mayor’s letter of concerns to the General Services Administration on the Port of Entry Plan | MOTION by Councilor Jaksa to approve sending the Mayor’s letter of concerns to the General Services Administration on the Port of Entry Plan. Motion seconded by Councilor Pearson and carried unanimously. |
| APPROVED Audit of Financial Statements for year ended December 31, 2017 | MOTION by Councilor Droba to approve Audit of Financial Statements for the year ended December 31, 2017 as prepared by Schlenner Wenner & Co. Motion seconded by Councilor Jaksa and carried unanimously. |
| APPROVED submittal of the Annual Financial Reporting Form to the Office of the State Auditor and publication in The Journal of a summary of the approved financial statements | MOTION by Councilor Droba to approve submittal of the Annual Financial Reporting Form to the Office of the State Auditor and publication in The Journal of a summary of the approved financial statements for the year ended December 31, 2017. Motion seconded by Councilor Jaksa and carried unanimously. |
| REPORTS: Reports of the Administrator, Attorney, and Department Heads |
City Administrator Anderson informed everyone that MnDOT will have lane closures on areas of Highway 53 due to environmental drilling for the 2020 highway reconstruction project.
Police Chief Mastin gave a brief written report for May 2018. |
| Reports of Mayor and Council Committees | Councilor Droba indicated that he would like to see the City Council conduct the City Administrator’s employee evaluation in July. Droba said the Blandin Broadband grant was awarded to our community and more details will be available soon.
Councilor Jaksa stated she has reached out to several area businesses to see if they are interested in creating a video like the one CGI Communications intended to create. She emphasized the need to utilize local resources rather than outsourcing. Mayor Anderson handed out a written Mayor’s Report dated June 18, 2018. |
| AUDIENCE | None. |
| ADJOURNMENT | Mayor Anderson then adjourned the meeting at 6:23 P.M. |
ATTEST: Robert W. Anderson, Mayor
Kenneth R. Anderson, City Administrator
