APPROVED agenda with additions

MOTION by Councilor Krause to approve the agenda with additions as presented:

• #4a under New Business: Purchase a Telescopic Boom Lift, 2019 Model 460SJ, from United Rentals at the low quote price of $75,042, payable from Public Works capital outlay.
• #4b under New Business: Purchase a Liftmoore Electric Crane to be mounted to existing 1-Ton flatbed truck from Berts Truck Equipment of Moorhead at the low quote price of $16,322, payable from Public Works capital outlay.
• #4c under New Business: Authorize expenditure of $3,500 payable to Koochiching County Highway Dept. for their purchase of a Scanner/Plotter/Printer for shared County and City use, payable from Street, Water, and Sewer Depts. Automation line item.
• #4d under New Business: Recommend not placing traffic control signs at 6th Ave./5th St. intersection, but monitor traffic conditions and accident history (no higher number of accidents than other uncontrolled intersections).
• #5 under New Business: Renew Frontier Services Agreement for a three-year service term for phone system Software Assurance/Support (no Maintenance Services) at a total pre-paid cost of $508.12 and authorize signatures (Council action)
• Correspondence: January 30, 2019 – Letter from NKASD Executive Director on 2019 Rate and Surcharge Assessment

Motion seconded by Councilor Ditsch and carried unanimously.

APPROVED minutes of the January 18, 2019 Committee-of-the-Whole meeting, January 22, 2019 regular City Council meeting, and January 24, 2019 Committee-of-the-Whole meeting

MOTION by Councilor Krause to approve minutes of the Committee-of-the-Whole meeting of January 18, 2019, the regular City Council meeting of January 22, 2019, and the Committee-of-the-Whole meeting of January 24, 2019. Motion seconded by Councilor Buller and carried unanimously.

ADOPTED Resolution No. 07-19 approving transfers, payment of claims, and accounts payable

MOTION by Councilor Ditsch to adopt Resolution No. 07-19 approving transfers, payment of claims and accounts payable for the first monthly City Council meeting. Motion seconded by Councilor Droba and carried unanimously.

Adam Mannausau 

Travel Expense 

120.00

65347 

Alex Air Apparatus Inc.

Supplies – Fire Dept.

1,479.74  

65348 

All Season Equipment Inc.

Chainsaw Parts/Trailer Parts 

275.96  

65349 

American Water Works Assoc.

Membership Dues – Kelly

79.00  

65350 

AmeriPride Services

Cleaning Service 

617.40  

65351 

Ameritas Life Ins Corp 

Dental Insurance Premiums 

1,793.60  

65352 

Arrow International Inc.

Ambulance Supplies 

1,345.50  

65353 

Auto Value Int’l Falls 

Tools & Sup – Str/Gar/Wtr Parts – Fire 

94.84

65354 

BCBS of MN

Health Insurance Premiums 

4,248.00  

65355 

Border Boxes 

Shipping – Water Plant

57.75  

65356 

Border State Bank 

Radio Equip-Admin/Fire/Str/Wtr/Amb

38,587.10  

65357 

Borderland Humane Society 

Pound Operation 

2,250.00  

65358 

Bound Tree Medical LLC

Ambulance Supplies 

833.75  

65359 

Brenda Luettjohann 

EMS Conference Expense

302.20  

65360 

Calvin Turban 

Boot Allowance 

110.00  

65361 

Canon Financial Services Inc.

Copier MTC Agreement – LEC

147.98  

65362 

Chris Raboin 

Police Benefit 

150.00  

65363 

City of Int’l Falls-Fund 101

Lodging Tax Transfer 

321.88  

65364 

City Water Department 

City Buildings – Water Usage

2,053.89  

65365 

Clarey’s Safety Equip Inc.

Fire/C.A.T.-Equipment

331.70  

65366 

Convention & Visitors Bureau 

Lodging Tax 

6,115.71  

65367 

Core & Main 

Annual RNI/Analytic/Message Fee

15,115.81  

65368 

Dan Sweney 

Boot Allowance 

110.00  

65369 

David McRoberts

EMS Conference Expense

302.20  

65370 

Driver & Vehicle Services 

Unmarked Police Squad 

11.00  

65371 

DSC Communications

Programming 

270.00  

65372 

Electric Pump Inc.

Relay – Water Plant

434.39  

65373 

Epic Threads 

Clothing Allowance – Sears/Maish

110.00  

65374 

ESRI

ARC GIS 01/2019-09/2019

623.24  

65375 

Galls, an Aramark Co., LLC

Tveit/Kennedy/Bombenger/DeBenedet

748.20  

65376 

Goodin Company 

Filters – VNP

60.97  

65377 

Greentech Manufacturing Inc.

Custom Fabrication 

95.00  

65378 

Innovative Office Solutions LLC

Supplies – Administration/Police

59.53  

65379 

IUOE Local 49

Health Insurance Premiums 

32,564.00  

65380 

J. N. Johnson Fire & Safety 

Wtr Pl/Wtr/Ice&Anim Shel/Chamber

669.95  

65381 

Kelly Meyers 

Travel Expense 

848.78  

65382 

Little Falls Machine 

Loader Parts 

107.18  

65383 

MacQueen Equipment Inc.

Maint & Repair – San Sewer 

137.28  

65384 

Marco 

Print Fees/Antivirus/Microsoft Exch 

401.03  

65385 

Marco Technologies LLC

Konica Contract Agree-Fire/Pw/Admin 

990.64  

65386 

Menards International Falls 

Supl/Tools/Maint-Str/Wtr/St Light/Gar 

1,086.09  

65387 

Midcontinent Communications 

Cable – Fire Hall 

98.89  

65388

Mid-States Equipment Inc.

Maint Repair-Street 

54.95  

65389 

Minnesota Chapter IAAI

Annual Membership 

25.00  

65390 

Minnesota Energy Resources 

Utilities 

2,657.75  

65391 

Minnesota Power 

Utilities 

450.00  

65392 

MN DNR-Eco & Water Resources

2018 Public Water Use Permit 

1,118.90  

65393 

MTI Distributing Inc.

Parts – Bldg/Grds

1,565.11  

65394 

Municipal Code Corporation 

Annual Fee for Codes on Internet

550.00  

65395 

North Star Publishing 

Business Cards Admin Dept.

58.81  

65396 

Physio-Control Inc.

Ambulance Supplies

278.80  

65397 

Pitney Bowes Inc.

Postage Machine Supplies 

72.67  

65398 

PowerPlan

Parts-Street Dept.

145.45  

65399 

Roche’s Towing 

Towing – Police

100.00  

65400 

Schwab Vollhaber Lubratt 

Bldg Maint – VNP

2,508.00  

65401 

Skubic Bros. International 

Maint – Unit 124

62.39  

65402 

Steven M. Shermoen

Legal Fees 

2,404.00  

65403 

Streicher’s Inc.

Clothing – Helgeson/Franz/Kostiuk

1,092.82  

65404 

The Nelson Trust 

Health Insurance Premiums 

35,145.30  

65405 

UHL Company Inc.

Bldg Maint – VNP

1,791.53  

65406 

Walt Buller 

Travel Expense 

608.06  

65407 

Wherley Motors Inc.

Unit 082 Tom Gate Switch 

208.58

65408 

Whitney Gearhart 

EMS Conference Travel Expense

105.00  

65409 

Widseth Smith Nolting 

PI San Sew/Wtr-Demo-Bit Pav – MSA

57,703.53  

65410 

Xerox Corporation 

Monthly Charges – Fire

342.87  

65411 

The following checks were issued under blanket authorization:

AFLAC 

Supplemental Insurance 

218.61 

100063

AllState – American Heritage  

Supplemental Insurance 

9.64 

100064

Bremer Bank NA 

Federal Withholding 

38292.93

100065

I.U.O.E. Local Central Pension Fund 

Retirement 

3,129.79

100066

Grant DeBenedet, Sec/Treas 

C.O.P.S. 

120.00 

100067

Intl Falls Ambulance Service 

Dues 

196.00

100068

MN Child Support Pmt Center 

Wage Assignment 

211.34

100069

MN Department of Revenue 

State Withholding 

7,833.66

100070

Empower Retirement 

Deferred Comp 

7,017.00

100071

PERA 

Retirement 

30,172.77

100072

AUDIENCE

None.

PUBLIC HEARING 

None.

OPENING BIDS  

None. 

OLD BUSINESS 

None.

CONSENT AGENDA: APPROVED as presented

MOTION by Councilor Droba to approve the Consent Agenda as presented:

1. Year 2019 license renewal
   

Motion seconded by Councilor Krause and carried unanimously.

NEW BUSINESS:

APPROVED staff assistance and use of City Beach for Triathlon August 10, 2019

MOTION by Councilor Krause to approve staff assistance and use of City Beach for a Triathlon event at 8:00 A.M. on Saturday, August 10, 2019. Motion seconded by Councilor Buller. Councilor Droba commended Erin and Ashley Hall of Evolve U Fitness for seeing the need for this event, stepping up to the plate, and bringing the event back in 2019. Motion carried unanimously.

ADOPTED Resolution No. 08-19 Approving Master Partnership Contract Number 1028592 with the State of Minnesota, Department of Transportation and authorize signatures

MOTION by Councilor Droba to adopt Resolution No. 08-19 to approve Master Partnership Contract Number 1028592 with the State of Minnesota, Department of Transportation and authorize signatures. Motion seconded by Councilor Buller and carried unanimously.

APPROVED purchase of one 2019 Chevrolet Tahoe and one 2020 Ford SUV Police Pursuit Vehicle

MOTION by Councilor Ditsch to authorize the purchase of one 2019 Chevrolet Tahoe Police Interceptor from Ranger Chevrolet in Hibbing and one 2020 Ford SUV Police Pursuit Vehicle from Ford of Hibbing for a total fee not to exceed $72,000 based upon State bid pricing, payable from 402-41100-5800. Motion seconded by Councilor Krause. Chief Mastin explained that the reason for getting two different vehicles is based on price, current availability, high demand, and build time when ordering. Motion carried unanimously.

Public Works and Infrastructure Committee recommendations:

1. AUTHORIZED purchase of a Telescopic Boom Lift, 2019 Model 460SJ, from United Rentals at the low quote price of $75,042, payable from Public Works capital outlay

MOTION by Councilor Droba to authorize the purchase of a Telescopic Boom Lift, 2019 Model 460SJ, from United Rentals at the low quote price of $75,042, payable from Public Works capital outlay. Motion seconded by Councilor Buller and carried unanimously.

1. AUTHORIZED purchase of a Liftmoore Electric Crane to be mounted to existing 1-Ton flatbed truck from Berts Truck Equipment of
   Moorhead at the low quote price of $16,322, payable from Public Works capital outlay

MOTION by Councilor Krause to authorize the purchase of a Liftmoore Electric Crane to be mounted to existing 1-Ton flatbed truck from Berts Truck Equipment of Moorhead at the low quote price of $16,322, payable from Public Works capital outlay. Motion seconded by Councilor Ditsch and carried unanimously.

1. AUTHORIZED expenditure of $3,500 payable to Koochiching County Highway Department for their purchase of a Scanner/Plotter/Printer for shared County and City use, payable from Street, Water, and Sewer Departments’ Automation line item

MOTION by Councilor Droba to authorize the expenditure of $3,500 payable to Koochiching County Highway Department for their purchase of a Scanner/Plotter/Printer for shared County and City use, payable from Street, Water, and Sewer Departments’ automation line item, contingent on City staff receiving adequate training on use of the equipment. Motion seconded by Councilor Buller and carried unanimously.

1. ACCEPTED recommendation for not placing traffic control signs at 6^th Avenue/5^th Street intersection, but monitor traffic conditions and accident history

The Public Works and Infrastructure Committee considered a constituent request made to Councilor Krause asking for traffic control at the intersection of 6^th Avenue and 5^th Street due to there being two recent accidents at the intersection. After a review of area traffic signs, traffic flow, and staff comments recommending no change, the Committee recommended that staff monitor traffic conditions, the number of accidents at the intersection, and that no traffic control signs be installed at the 6^th Avenue/5^th Street intersection at this time. The recommendations were accepted and no action was taken.

APPROVED renewing Frontier Services Agreement for a three-year service term and authorize signatures

MOTION by Councilor Droba to renew the Frontier Services Agreement for a three-year service term for phone system Software Assurance/Support (no Maintenance Services) at a total pre-paid cost of $508.12 and authorize signatures. Motion seconded by Councilor Ditsch and carried unanimously.

OTHER BUSINESS:

Discussion on Men’s Garden Club dissolving and takeover of local planting of flowers

Councilor Ditsch brought up the fact that the Men’s Garden Club is dissolving and inquired as to whether the City could have summer students take over the process of planting flowers in the various flower beds and planters around town. Councilor Droba explained that this matter was discussed at length during a Committee meeting several months ago and it is not possible to have students plant the flowers, as they are not off for the summer in time to do the planting. Councilor Ditsch asked if Sentence-to-Serve workers could help. City Attorney Shermoen will run the idea past the current Sentence-to-Serve supervisor.

Discussion on blight in the business community

Councilor Ditsch looked for an update on blight in the business community and wanted letters sent to three specific commercial properties of concern to him. City Attorney Shermoen indicated that the five properties with Council-approved Hazardous Home Court Orders are awaiting hearing dates now that Judge LeDuc has returned from an extended medical leave.

APPROVED preparing Request for Proposals for improved video and audio equipment for City Council Meeting videos

MOTION by Councilor Droba to direct staff to prepare a Request for Proposals for improved video and audio equipment to allow for better broadcast of City Council Meeting videos online and on KCC-TV. Motion carried by Councilor Ditsch and carried unanimously.

REPORTS:

Reports of the Administrator, Attorney, and Department Heads 

City Administrator Anderson verified with Council members that they could all be present for the Committee-of-the-Whole meeting on March 4, 2019 at 1:30 P.M. with Brian Larson, the MnDOT project engineer for the Highway 53 reconstruction. Anderson also explained that they are working through the Fair Labor Standards Act requirements for Ambulance staff pay and he has instructed payroll staff to begin paying overtime on all hours worked over 40 hours in a week starting with the February 12, 2019 pay date.

City Attorney Shermoen welcomed the new Councilors. Shermoen stated that he is working with City Administrator Anderson and Building Official Meyers on blight for pending court approval.

Police Chief Mastin gave a brief report for January 2019 and a thorough overview of the 2018 annual report. The Chief was complimented for the great Police Department work in 2018.

Reports of Mayor and Council Committees

Councilor Droba reminded the Council that he would still like to have a Committee-of-the-Whole meeting to discuss goals for the upcoming year.

Mayor Anderson handed out a written Mayor’s Report dated February 4, 2019. 

AUDIENCE 

None. 

ADJOURNMENT

Mayor Anderson reminded everyone that the next regular meeting is scheduled for Tuesday, February 19, 2019 at 4:30 P.M and adjourned the meeting at 5:44 P.M.