APPROVED agenda with additions

MOTION by Councilor Droba to approve the agenda with additions as presented:

1. Accept letter of resignation from EMTs Andy and Lindsi Barnhart effective September 29, 2019 (Council action)
2. Approve Agreement Between the Minnesota Department of Revenue and the City of International Falls for Collection of a Local Sales and Use Tax and authorize Finance Officer, Deputy City Administrator, and City Administrator access to State tax information (Council action)
3. Authorization to pay back pay (Council action)
4. Correspondence – International Falls Public Library Board of Trustees September 11, 2019 Meeting Agenda, August 14, 2019 Minutes, and September 2019 Director’s Report

Motion seconded by Councilor Krause and carried unanimously.

APPROVED minutes of the September 3, 2019 regular City Council meeting

MOTION by Councilor Buller to approve minutes of the regular City Council meeting of September 3, 2019. Motion seconded by Councilor Droba and carried unanimously.

APPROVED minutes of the September 9, 2019 special City Council meeting

MOTION by Councilor Ditsch to approve minutes of the special City Council meeting of September 9, 2019. Motion seconded by Councilor Krause and carried unanimously.

ADOPTED Resolution No. 57-19 approving transfers, payment of claims, and accounts payable

MOTION by Councilor Droba to adopt Resolution No. 57-19 approving transfers, payment of claims and accounts payable for the second monthly City Council meeting. Motion seconded by Councilor Buller and carried unanimously.

A Plus Pest Management LLC

Pest Control 

2,430.00  

66969 

All Season Equipment Inc.

Sup – Grds/Str Tire – Fire Kombi Attach

1,284.89  

66970 

AmeriPride Services

Cleaning Service 

1,064.06  

66971 

Aqua – Pure Inc.

Quarterly Service

1,071.50  

66972 

Badger State Inspection LLC

Floatdown Inspection 

11,800.00  

66973 

Border Boxes 

Shipping – Water Plant

68.50

66974 

Bound Tree Medical LLC

Ambulance Supplies 

1,232.26  

66975 

Bowman Construction Co 

3/4 Minus, 6″, Washed, Crusher Fines 

4,258.00 

66976 

Bremer Cardmember Service 

Sup-Amb/Fire Trvl-Adm/Wtr Adm/Haz

4,526.48  

66977 

Brian Youso 

Police Benefit

150.00  

66978 

Cenex Voyaguer Fleet 

Gas-Grounds/Police/Street/Amb/Wtr Plnt

3,482.37  

66979 

City of Fargo, North Dakota

Water Lab Tests 

140.00  

66980 

City of Int’l Falls-Fund 101

Water/Sewer Admin Expenses 

9,951.67  

66981 

City of Int’l Falls-Fund 401

Water/Sewer Admin Expenses 

66,666.66  

66982 

City of Int’l Falls-Fund 403

Water/Sewer Admin Expenses 

25,760.42  

66983 

City of Ranier

Water – City Beach 

261.10  

66984 

Core & Main 

Sup/Serv Ready Kits-Bus Park Omni 3 

16,286.64

66985 

Crandall’s Septic Pumping 

Portable Johns – City Parks

4,230.00  

66986 

Eagle Engraving 

Police Badges 

173.50  

66987 

Earl F Andersen 

Signs 

118.16  

66988 

Electric Pump Inc.

Alarm Unit – Water Plant

813.00  

66989 

EOC/Trimark

Magnesium Chloride – Dust Control

4,593.67  

66990 

Essentia Health  

Oxygen 

106.02  

66991 

Expert T Billing 

Ambulance Transports

3,164.00  

66992 

Falls Lumber Company 

Sup/Tools-Street Maint-P&R/Bldgs  

239.09  

66993 

Forestland Sales & Service

Parts – Garage Gas – Water/Water Plant

89.83  

66994 

Friend’s Garbage Service LLC

Monthly Garbage Service 

2,380.95  

66995 

Frontier 

Monthly Telephone Service 

2,527.07  

66996 

Galls, an Aramark Co., LLC

Clothing Allowance – Ambulance

83.94  

66997 

Gopher State One – Call

Monthly Billing 

180.90  

66998 

Innovative Office Solutions LLC

Supplies – Engineering/Fire

33.23  

66999 

Int’l Falls/Kooch Cty 

Appropriation 

354,506.00  

67000 

Justin Franz 

Reimbursement – Training

60.44  

67001 

Kantor Electric Inc.

Bldg Maint – Library/VNP

475.70  

67002 

KGHS/KSDM

D. Ness Public Forum

162.00  

67003 

Koerter’s Amoco 

Gas – Grounds/Street/Street Light/Water

2,094.49  

67004 

Kooch Co Env Services Dept.

Tipping Fees – City Cleanup

1,283.00  

67005 

Kooch County Sheriff’s Office 

Do-Bid Vehicle Ads

165.74  

67006 

Kris Engineering Inc.

Parts – Street Dept.

1,533.78  

67007 

L & L Rentals, Inc.

Culverts 

4,811.72  

67008 

Lawson Products Inc.

Electrical Supplies

454.39  

67009 

League of Minnesota Cities

Annual Membership Dues 

6,528.00  

67010 

Macqueen Equipment Inc.

Parts – Sweeper

1,877.90  

67011 

Mannco Trucking Inc.

Unit 123 – Parts 

2,999.45  

67012 

McCoy Construction & Forestry Inc.

Allied Ho – Pac #124017

9,250.00  

67013 

MedicareBlue Rx

Health Insurance Premiums 

1,883.00  

67014 

Menards International Falls 

Sup/Tools- BldgsGrnds/Str/Gar/Eng/Cat 

577.08  

67015 

Michael Musich 

Police Benefit 

150.00  

67016 

Minnesota Energy Resources

Utilities 

732.76  

67017 

Minnesota Industries 

Safety Equip/Glasses – Street/Water

460.19  

67018 

Minnesota Mayors Association 

Annual Dues 

30.00  

67019 

Minnesota Power 

Utilities 

3,670.88  

67020 

Morrison Sealcoating 

Smokey Bear Basketball Court

14,400.00  

67021 

N Kooch Area Sanitary District 

Effluent/Backwash/Surcharge 

96,957.00  

67022 

Napa Falls Supply 

Parts/Supplies – Water/Garage/Fire

136.94  

67023 

North Star Publishing 

Business Cards – T Brokaw

55.71

67024 

Northern Lumber & Hardware 

Sup/Tools-Wtr Plnt/Str/Gar/P&R/Elec 

687.63  

67025 

Northwest Tire 

Unit 091 Repairs 

195.81  

67026 

O’Reilly Automotive Inc.

Unit-124/171/141/123/32/961 VNP Hoist

2,053.80  

67027 

Pitney Bowes 

Quarterly Lease-Inserting & Mailing Sys

691.14  

67028 

PowerPlan

690e/710l 1000hr 

2,442.80  

67029 

Praxair Distribution Inc.

Oxygen – Ambulance

144.49  

67030 

Rainy Lake Medical Center 

Medical Supplies 

398.93  

67031 

Rainy Lake Oil 

Bulk Oil – Street Garage

1,284.25  

67032 

Range Paper Corp 

Cleaning Services – Buildings

587.76  

67033 

Ronning’s  

Clothing Allowance – Franko

303.95  

67034 

Schmidt’s Small Engine 

Maint – Zero Turn Mower

71.00  

67035 

Shannon’s Inc.

Bldg Maint – City Hall

3,866.00  

67036 

Sjoblom Landscape & Nursery 

Hwy 53 Sign 

1,075.00  

67037 

Streicher’s Inc.

Clothing Allowance – Franz

151.98  

67038 

Super One Foods 

NE Serv Coop Grant – Amb City Clean

426.61  

67039 

Taylor’s Plumbing & Htg LLC

Locker Rm Furnaces/Zamboni Ice Boiler 

857.50  

67040 

Terry Christie 

Police Benefit 

150.00  

67041 

Terry Wood 

Police Benefit 

150.00  

67042 

The Journal 

Agendas/Min/Ordin/Plan Com/Misc Ads 

2,574.81  

67043 

Tina Fehlhaber 

Overpayment Refund Utility Bill

48.37  

67044 

UHL Company Inc.

Bldg Maint – VNP

607.50  

67045 

Wagner Construction Inc.

1029 10th Street – Concrete Exterior

1,267.50  

67046 

Willi Kostiuk 

Police Benefit 

150.00  

67047 

WMG Lyfjaberg LLC

Medical Director

300.00  

67048 

Xerox Corporation 

Maint/Mth Chrg – Fire/Admin/Wtr Plnt

124.00  

67049 

The following checks were issued under blanket authorization:

AFLAC 

Supplemental Insurance 

218.90

100312

AllState – American Heritage  

Supplemental Insurance

9.64 

100313

Bremer Bank NA 

Federal Withholding 

36,948.95

100314

I.U.O.E. Local Central Pension Fund 

Retirement 

2,898.68

100315

City of Int’l Falls

HRA – Police/Fire

546.00 

100316

City of Int’l Falls

Health Insurance – 49ers

304.00 

100317

Grant DeBenedet, Sec/Treas 

C.O.P.S. 

120.00 

100318

IAMAW District W33 

Union Dues 

1,665.00

100319

IF Fire Dept. Relief

Volunteer Firemen Dues

378.00

100320

Intl Falls Ambulance Service 

Dues 

126.00

100321

Int’l Operating Engineers 49ers 

Union Dues 

805.00

100322

I.U.O.E. Local 49ers 

Health Reimbursement 

180.00

100323

MN Benefit Association

Supplemental Life Insurance

20.43

100324

MN Child Support Payment Center

Wage Assignment 

362.15

100325

MN Department of Revenue 

State Withholding 

7,485.34

100326

Empower Retirement 

Deferred Comp 

6,419.00

100327

PERA 

Life Insurance 

64.00

100328

PERA 

Retirement 

28,940.40

100329

Rodenburg Law Firm 

Wage Assignment

433.08

100330

AUDIENCE:

Charity Trompeter-Oveson stated she attended the Mayor’s Lunch and Learn and had some suggestions for raising money for the Airport Runway/Taxiway reconstruction project by having an event in one of the Hangers with dinner, dance, kid’s activities, including dressing for a specific era. Also, regarding concerns of no stop light at the intersection of 7^th Street and 3^rd Ave., Charity suggested installing a Hologram light.

PUBLIC HEARING:

None.

OPENING BIDS:

None.

OLD BUSINESS:

None.

CONSENT AGENDA: APPROVED as presented 

MOTION by Councilor Krause to approve the Consent Agenda as presented:

1. Approve travel and training expenses for Fire Chief and Captain to attend the Fire Instructor 1 and Fire Officer 1 training at Camp Ripley on various dates from October through December, 2019

Motion seconded by Councilor Ditsch and carried unanimously.

NEW BUSINESS:

APPROVED
Resolution No. 58-19 approving application for exempt permit for the MN Deer Hunters Association, Trails End Chapter to conduct a raffle with the drawing to be held October 10, 2019 at the Elks Lodge

MOTION by Councilor Ditsch to approve Resolution No. 58-19 approving application for exempt permit for the MN Deer Hunters Association, Trails End Chapter to conduct a raffle with the drawing to be held October 10, 2019 at the Elks Lodge. Motion seconded by Councilor Krause and carried unanimously.

ACCEPTED letter of resignation from Patrol Officer Jill Elsberry effective August 30, 2019

MOTION by Councilor Droba to accept resignation from Patrol Officer Jill Elsberry effective August 30, 2019. Motion seconded by Councilor Krause and carried unanimously.

APPROVED the appointment of Patrol Officer Michael Bounds to full-time status effective September 1, 2019

MOTION by Councilor Krause to approve the appointment of Patrol Officer Michael Bounds to full-time status effective September 1, 2019.
Motion seconded by Councilor Droba and carried unanimously.

APPROVED FBI Headwaters Safe Trails Task Force Memorandum of Understanding on behalf of the International Falls Police Dept. and authorize signatures

MOTION by Councilor Ditsch to approve the FBI Headwaters Safe Trails Task Force Memorandum of Understanding on behalf of the International Falls Police Dept. and authorize signatures. Motion seconded by Councilor Krause. City Administrator Anderson explained he received a Memorandum of Understanding (MOU) from the FBI Headwaters Safe Trails Task Force outlining the responsibilities for the FBI and International Falls Police Department to cooperate in multiple agency efforts in the law enforcement realm such as working with the Paul Bunyan Drug Task Force. He indicated the FBI Headquarters must authorize release of the MOU. Police Chief Mastin added the benefits of working with the Paul Bunyan Task Force and being reimbursed per the agreement. Motion carried unanimously.

ACCEPTED letter of resignation from EMTs Andy and Lindsi Barnhart effective September 29, 2019

MOTION by Councilor Droba to accept letter of resignation from EMTs Andy and Lindsi Barnhart effective September 29, 2019.
Motion seconded by Councilor Buller and carried unanimously.

APPROVED Agreement Between the Minnesota Department of Revenue and the City of International Falls for Collection of a Local Sales and Use Tax and authorize Finance Officer, Deputy City Administrator, and City Administrator access to State tax information

MOTION by Councilor Buller to approve Agreement Between the Minnesota Department of Revenue and the City of International Falls for Collection of a Local Sales and Use Tax and authorize Finance Officer, Deputy City Administrator, and City Administrator access to State tax information. Motion seconded by Councilor Ditsch. City Administrator Anderson explained how the process will work, how the MN Dept. of Revenue will be dispersing the sales and use tax revenues to the City of International Falls. As part of the program it requires certain staff to have access to the information. Before access can be obtained staff will need to complete a non-disclosure agreement and training so no unauthorized information is distributed to the public. Councilor Droba asked if any additional information has been sent to businesses to ensure they start collecting the sales and use tax on October 1, 2019. City Administrator Anderson stated that the MN Department of Revenue has notified local businesses. Motion carried unanimously.

SCHEDULED Public Information Meeting prior to City Council consideration of Municipal Consent for the Highway 53 Reconstruction Project

MOTION by Councilor Droba to schedule Public Information Meeting prior to City Council consideration of Municipal Consent for the Highway 53 Reconstruction Project for October 2, 2019 at 6:30 p.m. in the Council Chambers. Motion seconded by Councilor Ditsch and carried unanimously.

SCHEDULED timeline for review and approval process of proposed Comprehensive Plan

City Administrator Anderson explained the initial walkthrough of the Comprehensive Plan was on September 16, 2019. Proposed timeline submitted by Antonio Rosell is as follows: Three weeks for the Mayor and Council to review plan and provide comments. Two weeks for Antonio to complete updates and make changes. Public Review of the draft plan begins October 23, 2019. Plan is posted to city’s website, shared with adjacent cities and county. January 15, 2020 comments are received from the County and public and plan is updated as needed. January 21, 2020 plan is presented to City Council for approval.

MOTION by Councilor Buller to adopt the Comprehensive Plan proposed timeline from Antonio Rosell.
Motion seconded by Councilor Krause and carried unanimously.

APPROVED paying back pay to Paramedics for overtime hours

MOTION by Councilor Droba approving paying back pay to Paramedics for overtime hours due to them from February 4, 2017 to July 21, 2019. Motion seconded by Councilor Buller and carried unanimously.

OTHER BUSINESS: 

None.

REPORTS:

Reports of the Administrator, Attorney, and Department Heads

City Administrator Anderson introduced Todd Ojala as the new Information System Administrator.

City Attorney Steve Shermoen stated the ICO building was demolished. The ICO attorney is requesting the case be dismissed. Shermoen stated he requested $600.00 to cover fees incurred related to the demolition. Councilor Droba stated he did not feel the job was complete since concrete is still present along with piping and the ICO sign. Councilor Droba also stated that he believed there to be additional fees related to the water/sewer being shut off. City Attorney Shermoen will reach out to the ICO Attorney with this information. City Attorney Shermoen also stated that the two additional cases for demolition have been scheduled for court on October 2, 2019.

Police Chief Mastin gave a brief report for August 2019.

Fire Chief Mannausau gave a brief report for August 2019.

Reports of Mayor and Council Committees

Mayor Anderson handed out a written Mayor’s Report dated September 16, 2019.

Councilor Ditsch shared the last Blight Ad Hoc meeting for the year was held on September 10, 2019. They will be looking for additional members for 2020. Focus for 2020 will be on non-running vehicles. City Administrator Anderson stated that in October the City will advertise for citizens to fill open positions for any of the boards and the Blight Ad Hoc Committee could be included in that listing. The Council approves the Mayors appointments at the January organizational meeting.

AUDIENCE 

None.

ADJOURNMENT 

Mayor Anderson reminded everyone that the next regular meeting is scheduled for Monday, October 7, 2019 at 4:30 P.M. A Special City Council meeting is scheduled for September 23, 2019 at 5:00 P.M. to approve the 2020 Preliminary Budgeted Levy. The Mayor adjourned the meeting at 5:36 P.M.